Our client a large corporation has requested we do a search for a legal executive assistant to provide general administrative and executive support to the Vice President, General Counsel and the Legal team. This position will also provide some support to the Vice President, Marketing.

 

Responsibilities:

 

• Word processing and proofreading of legal agreements, documents and correspondence
• Creating, editing, filing and managing documents and PowerPoint presentations as required
• Calendaring, meeting coordination and logistics, travel arrangements, expense reports, filing, copying, setting up phone conferences
• Maintain and update corporate records
• Assist in collecting, assembling and posting information and materials from various executives in preparation for quarterly Board and Board committee meetings
• Interfacing directly with Board members for travel arrangements to attend onsite quarterly meetings, expense reimbursements, etc.
• Partner with Vice President, General Counsel in preparing meeting minutes (i.e. drafting, posting, filing, pdfs, coordinating with external auditors, etc.)
• Prepare, distribute and coordinate annual Directors and Officers questionnaires
• Coordinate annual Board and Committee self-assessment process
• Provide backup support to the other administrative staff, as needed (e.g., incoming mail, vacation back up)
• Assist the legal and finance teams in the timely completion of state filings