Classification:  Secretary/Admin Asst

Compensation:  DOE

Administrative Assistant needed for a local non-profit in the Palo Alto area. This person will be responsible for:

Greeting visitors
Answering Phones
Ordering and organizing Office Supplies
Coordinating meetings including set-up and meals as necessary
Receiving and distributing mail
Assisting with mailings and events
Running errands as needed
Replenishing and coordinating maintenance of office equipment (printers, copiers and postage meters)

Additional responsibilities include:
Assist with Annual Campaign activities, especially gift tracking and donor stewardship (gift acknowledgment letters and receipts, donor phone calls)
Ensure that pertinent information is properly entered in the Club s donor database (Raisers Edge 7) and e-marketing database (Constant Contact) in a timely manner
Review information on a regular basis (at least monthly) to ensure accuracy. Coordinate revisions as necessary
Ensure that action items are entered and calendared appropriately and fulfilled in a timely manner
Ensure that hard copy files are properly maintained
Facilitate the distribution of the Club s E-News articles every three weeks through Constant Contact software.
Assist in the planning and coordination of possible small-scale fundraising, stewardship and/or cultivation events including e-mailing Save the Date notifications, Invitations, acknowledgement and other materials.
Coordinating Gift-In-Kind donations to the Club.

This person must have:
Strong organizational, administrative and time-management skills
Excellent computer skills including Microsoft Office Suite and constituent software (Raisers Edge 7 strongly preferred). Mail merging experience ideal.
Excellent communication skills written and verbal
Detail oriented and deadline driven
Strong research and data analysis skills
Ability to meet deadlines and manage competing demands
Ability to take initiative and to work independently, while also being a dependable team player
Flexible ability to work occasional nights and weekends

Interested candidates please send resumes to [Click Here to Email Your Resume] for immediate consideration and review.

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